Transform Your Next Event into an Experience with our Destination Management Services
What Services Can You Expect from Ampa Events?
At Ampa Events, the first step in planning a great conference, trade show market place, general session, awards dinner, gala fundraiser, and excursion or to negotiate housing or a unique venue, is to listen. Active listening, listening between the lines, and asking questions are essential for a full understanding of each clients’ goals. With a solid understanding of clients’ wish lists, we then help navigate all preliminary work and provide production solutions to achieve goals. Preliminary planning provides insight to a list of services, event types, and needs.
From designing and executing an opening night branded arcade gaming suite as a Meet and Greet Event or taking attendees to a museum for a private event and viewing, Ampa Events shall provide an element of surprise with each Special Event. Let Ampa put its Midas touch on your next off-site affair for a one of a kind special event!
Trade Show Market Place
At Ampa Events, bringing together buyers and sellers or decision makers and suppliers is an important function that can be enhanced with many creative touch points. Trade Shows can be a great source of revenue for organizations. We like to get involved early in the planning to design for sponsorship opportunities. Enhancing the experience of both attendees and exhibitors through creative signage, entranceways, lounge environments, will keep everyone coming back for more year after year.
Ampa Events helps tell stories and bring messages to life. Ampa’s production managers help clients achieve their goals and leave lasting impressions on their guests by creating impactful, strategic designs that capture attention. Enhance a networking event by telling a story, with interactive games, playful elements that encourage guests to mingle, and entertainers that are spot on and event specific.
Themed Events & Decorations
Ampa Events has a talented and creative team of Event Designers who do what they love best: create exceptional events! Their passion comes together to bring you and your guests unforgettable moments of magic through their one of a kind designs! The best part? Ampa owns all of the decor for that custom theme!
Excursions and Tours
Leave the planning of your day’s activities to Ampa Events! Our Event Designers are your go to source for day cruises, cultural & historic landmark tours, vineyard luncheons, cooking classes and so many more fun ideas. For attendee breaks during the day or taking guests and family members of attendees on an adventure, Ampa Events makes each excursion memorable.
Team Building & Community Service
Nothing brings conference attendees together more so than competitive activities and team building experiences. Scavenger hunts, fundraising and charitable activities, and golf tournaments, are just a few ideas for breaks from General Sessions. For charitable events or volunteerism, Ampa Events designs and manages impactful programs that leave a lasting impression.
Transportation and Meet & Greet
Ampa Events realizes how important it is to have a reliable source to meet and greet your VIPs through ground transportation. We also know that transportation does not end with the arrival of guests. Ampa arranges for shuttles to and from venues, whether it is with buses or a horse drawn carriage. We make your stay, throughout your event, worry free while we tend to the details!
Entertainment & Speakers
Our conference planners are happy to handle terms and contracts for selections of speakers, entertainment for Awards Night, theater packages, museum tickets, and other areas that are contract/package negotiation driven. The right entertainment and inspirational speaker will maximize an experience.
Registration & Hospitality Desks
Ampa Events will provide a smooth Registration Process. We recognize the importance of not only being a constant source for your attendees, but also for your team with minute by minute updates. Guests will check in, collect information and swag bags and then move forward to their first event! Our conference planners are here to help you manage that process and to make sure each day runs smoothly! Conference planner representatives can be made available 24/7 to answer your guest’s questions at a venue provided concierge/hospitality desk.
Event Invitation Management
Custom designed invitations can set the tone and theme of the conference. At Ampa Events we employ creative people including graphic artists, scenic painters and interior designers who apply their creative skills to all aspects of events including a keepsake worthy invitation! Also available are a variety of electronic invitation and RSVP services with information management and assessment. Ampa is also happy to manage your thoughtful thank you and acknowledgement notes to all attendees.
Vendor and Destination Site Negotiations
Not sure where to hold your event or conference? Let Ampa find that destination site with the perfect venue. Providing 2-3 hotel or venue options for sleeping rooms and meeting rooms that have been negotiated for you gives you a chance to make solid decisions based on your conference planner’s year’s of negotiating skills when working with vendors.
Gifts & Amenities
Swag bags or finding a gift in your hotel room is always a much anticipated moment! Ampa is happy to help you select and/or stuff that goody bag for your guests! Need hotel room drop offs? We would love to be the bearer of gifts!
F&B and Catering Selections Onsite & Offsite
Catering, of course, is a major part of any event! Food and beverage selections must be well thought out for breakfast, lunch, dinners, and breaks in between, meet and greet pre-conference receptions, VIP dinners, offsite group dinners, and for those attendees that have food restrictions. Ampa’s planners are happy to work with Chefs on menus for all occasions during the event.
Virtual Meeting Consulting
Ampa Events’ capabilities for Virtual Meetings are extraordinary! Ampa understands the importance of attendees being able to be engaged while attending remotely. The “newsroom broadcast worthy” abilities will have your attendees in awe at the magnitude of information that can be presented virtually. Ampa is happy to have you visit one of our studios to hold your virtual meeting or we can come to you in your central location. We also offer a 3rd option of providing equipment to virtual meetings in several locations at once.
Conferences have many moving parts. Ampa’s college educated Technicians are the “go to” source for reaching your logistics and production goals. Making sure that the end result is above and beyond your expectations is achieved with customized production management through the execution of sound, lighting, video, and design. Our Technicians and Designers provide multiple options to give you a peace of mind.
Floor Plan Designs
Ampa’s Designers will provide a setting that is right for the perfect event atmosphere. Concept designs for each event within your conference, trade shows, exhibits, product launches, and so much more….we provide the floor plan for you hassle free!
We gladly plan any type of event. Everything from your dream wedding with hundreds of guests to corporate/Not-for Profit meetings and everything in between.
This really depends on the event type and level of involvement and realizing your expectations. In order to allow everyone to get just the service they need, we do not charge flat rates for any type of event.
An event planner’s primary goal and responsibility is to help you stay focused and organized. We’re here to help you stay on track, refer you to reputable vendors, supply a wealth of resources, and negotiate on your behalf and carry out your vision.
We will be there to make your dreams a reality and help you figure out what your options are. Unlike other larger planning services, we will give you one on one service and will be there to ensure a successful event.
Ampa Events proudly serves the following areas, including but not limited to:
Virginia: Richmond, Charlottesville, Williamsburg, Newport News, Virginia Beach, Norfolk, Arlington, Alexandria, Fairfax, Fairfax County, Loudoun County, Reston, Chantilly, Rosslyn, Falls Church, Vienna, Manassas, Prince William County, Dumfries, Middleburg
Maryland: Baltimore, Annapolis, Silver Springs, Bethesda, Rockville, Chevy Chase, Kensington, Gaithersburg, Fredrick
New Jersey: Cherry Hill, SONJ, Souther New Jersey
North Carolina: Charlottesville, Durham, Chapel Hill, Raleigh, Outer Banks
Touring: As a touring production service company, Ampa Events will travel to you: Coast to Coast in the 48 continental states of the USA.